Barrett, Minnesota A picturesque village nestled in a valley in West Central Minnesota

Section I - General Provisions

                                                       SECTION I.
                                                GENERAL PROVISIONS

City Council Meetings
1.03 Presiding Officer
1.04 Minutes
1.05 Order of Business
1.06 Voting
1.07 Ordinance, Resolutions, Motions, Petitions and Communications
1.08 Suspension or Amendment of Ru1es
1.09 Compensation of Mayor and Council Members
Compensation of Officers and Employees
1.11 Quorum for Conducting Business
1.12 Fees and Charges

 (a)  Regular Meetings. Regular meetings of the City Council shall be held at least once month, at a date, time and place as established by the City Council. Any regular meeting falling upon a holiday shall be held on the next following business day at the same time and place. All meetings, including special and adjourned meetings, shall be held in the city hall unless the City Council decides otherwise at a prior meeting, or meeting in the city hall is impossible.
(b)  Special Meetings. The Mayor or any two members of the City Council may call a special meeting of the City Council upon at least 24 hours written notice to each member of the City Council. This notice shall be delivered personally to each member or shall be left at the member's usual place of residence with some responsible person. Pursuant to M.S. Section 471.705, as it may be amended from time to time, written notice of any special meeting shall be posted giving the date, time, place and purpose of the meeting at least three days before the meeting. Written notice shall be mailed at least three days before the meeting to anyone who has filed a written request for notice of special meetings. In calculating the three days, if the last day falls on a Saturday, Sunday or legal holiday, the next regular business day shall be counted as the third day.
(c)  Emergency Meetings. Notice of emergency meetings shall be given as required by M.S. Section 471.705, Subd. lc(c), as it may be amended from time to time. An emergency meeting is a meeting defined by M.S. Section 471.705, Subd. lc(c), as it may be amended from time to time.
(d)  Initial Meeting. At the first regular City Council meeting in January of each year, the City Council shall:
each year, the City Council shall: 
      1)  Designate the depositories of city funds;
      2)  Designate the official newspaper;
      3)  Choose one of the Council Members as Acting Mayor, who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city or, in case of a vacancy in the office of Mayor, until a successor has been appointed and qualifies;
      4)  Appoint officers and employees and members of departments, boards, commissions and committees as may be necessary;
      5)  Establish and appoint Council Members to those City Council committees as are deemed appropriate for the efficient and orderly management of the city.
e)  Public Meetings. All City Council meetings, including special, emergency and adjourned meetings and meetings of City Council committees, shall be conducted in accordance with the Minnesota Open Meeting Law, M.S. Section 471.705, as it may be amended from time to time.

 a)  Who Presides. The Mayor shall preside at all meetings of the City
Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the City Clerk shall call the meeting to order and shall preside until the Council Members present at the meeting choose one of their number to act temporarily as presiding officer.

 b)  Procedure. The presiding officer shall preserve order, enforce any rules
of procedure adopted by the City Council, and determine without debate, subject to the final decision of the City Council on appeal, all questions of procedure and order.
c)  Appeal Procedure.
Any member may appeal to the City Council a ruling of the presiding officer. If the appeal is seconded, the member may speak once solely on the question involved and the presiding officer may explain the ruling, but no other Council Member shall participate in the discussion. The appeal shall be sustained if it is approved by a majority of the members present, including the presiding officer.

 a)  Generally. Minutes of each City Council meeting shall be kept by the City Clerk or, in the City Clerk's absence. by the Deputy City Clerk. In the absence of both, the presiding officer shall appoint a secretary pro term. Ordinances, resolutions and claims need not be recorded in full in the minutes if they appear in other permanent records of the City Clerk and can be accurately identified from the description given in the minutes. 

 b) Approval. The minutes of each meeting shall be reduced to typewritten form, shall be signed by the City Clerk, and copies thereof shall be delivered to each Council Member as soon as practicable after the meeting. At the next regular City Council meeting following the delivery, approval of the minutes shall be considered by the City Council. The minutes need not be read aloud, but the presiding officer shall call for any additions or corrections. Ifthere is no objection to a proposed addition or correction, it may be made without a vote of the City Council. Ifthere is an objection, the City Council shall vote upon the addition or correction. If there are no additions or corrections, the minutes shall stand approved.

a)  Order Established. Each meeting of the City Council shall convene at the time and place appointed therefor. City Council business shall be conducted in the following order unless varied by the presiding officer:

                        1.         Call to order.

                        2.         Roll call.

                        3.         Approval of minutes.

                        4.          Consent agenda.

                        5.         Public hearings.

                        6.         Petitions, requests and communications.

                        7.         Ordinances and resolutions.

                        8.         Reports of officers, boards and committees.

                        9.         Unfinished business.

                        10.       New business.

                        11.       Miscellaneous.

                         12.       Adjournment.

 b)  Petitions and Agenda. Petitions and other papers addressed to the City Council shall be read by the City Clerk upon presentation of the same to the City Council. All persons desiring to present new business before the City Council shall inform the City Clerk thereof at least 72 hours before new business is to be heard. The City Clerk may prepare an agenda of the new business for submission to the City Council on or before the time of the next regular meeting.

1.06 VOTING.
The votes of the Council Members on any question may be taken in any manner which signifies the intention of the individual members, and the votes of the Council Members on any action taken shall be recorded in the minutes. The vote of each Council Member shall be recorded on each appropriation of money, except for payments of judgments, claims and amounts fixed by statute. If any Council Member is present but does not vote, the minutes, as to his or her name, shall be marked "Present-Not Voting."

 a)  Signing and Publication Proof. Every ordinance and resolution passed by the City Council shall be signed by the Mayor, attested by the City Clerk and filed by the City Clerk in the ordinance or resolution book. Proof of publication of every ordinance shall be attached and filed with the ordinance.

 b)  Repeals and Amendments. Every ordinance or resolution repealing a previous ordinance or resolution or a section or subdivision thereof shall give the number, if any, and the title of the ordinance or code number of the ordinance or resolution to be repealed in whole or in part. Each ordinance or resolution amending an existing ordinance or resolution or part thereof shall set forth in full each amended section or subdivision as it will read with the amendment.

These rules may be suspended only by a two-thirds vote of the members present and voting.

The compensation of the Mayor and the compensation of each Council Member shall be established from time to time by City Council ordinance pursuant to M.S. Section 415.11, as it may be amended from time to time.
Officers and employees of the city shall be compensated at a rate as established from time to time by City Council ordinance.

 a)  A quorum shall consist of a majority of the entire City Council, including the Mayor. A quorum shall be necessary to transact the business of the City Council.
b)  If no quorum is present, the City Council shall not thereby stand adjourned, but the members present shall adjourn or recess the City Council by a majority vote.

The City Council may enact an ordinance establishing those fees and charges that are authorized by this code. Until that ordinance becomes effective, all fees and charges established by ordinance or resolution prior to the adoption of this code shall remain in effect. All fees and charges established by the ordinance establishing fees and charges may be amended from time to time by amendment of that ordinance.

310 2nd Street, PO Box 155, Barrett, MN 56311 320-528-2440 email -